We’re hiring a

Events Coordinator

our hiring

Process

Yes& is one of the fastest growing marketing agencies in the Washington DC area. We’re committed to unleashing the potential in our clients’ brands and businesses as well as in the people who work at our agency.

what we’re

looking for

Help serve one of the country’s outstanding industry associations as an Event Coordinator at Yes&! You will function as primary admin, responsible for daily liaison with top executives and officials as well as the management of as many as 23 annual events averaging 150-1,000 participants. You will provide assistance to the Event Manager on the account as well as create and manage chapter communications, social media, and administer the association calendar. This position is a great fit for someone that is looking to get started in the event industry or to expand their current experience in events.

Event/Association Administrative Responsibilities:

Maintaining association email and phone
Answer association questions and general event inquiries while redirecting high-level communication to appropriate event leads
Maintain account membership; send new member welcome emails, renewal emails to expiring memberships, and ensure boardu2019s membership list is up to date
Record minutes for board, committees, and executive advisory meetings
Send all official chapter communications and manage association calendar
Maintain and organize trackers for event deliverables and sponsorship income
Lead and Provide Support for the Emerging Leaders President and board

Program & Event Coordination Responsibilities:

Sponsorship tracking. Revised packages with Event Manager, conduct outreach, process sponsorship contracts and invoicing and all subsequent communication with sponsors.
Act as speaker liaison; send invitations, logistical coordination, post-event follow up Create and maintain all event registration websites (up to 23events annually)
Ensure supplies are prepped prior to event day, maintain inventory and keep storage areas organized. Responsible for order supplies for all events.
Manage post event deliverables, including but not limited to: finalizing registration lists, updating dashboards and trackers, working with accounting to finalize event financials
Coordinate and run event day-of registration. Ensure all registration information is accurate and up-to-date

Experience You Need:

Must be comfortable learning new databases and online management platforms. Fluency in Microsoft Office and Google Suite products
Exceptional Communication skills. Will need to update multiple stakeholders in regards to events and association update and follow up when needed. Possess analytical and problem-solving skills
Extremely Organized and be ale to maintain all event and income trackers.
Excellent interpersonal, organizational and communication skills
Must be a team player and have the ability to work with a number of diverse stakeholders. Must have and maintain a positive attitude and provide exception customer service.
Ability to work flexible hours; weekends, evenings, holidays
Ability to work within deadline constraints and set priorities
Possess a professional manner and appearance when representing Yes& with clients, supplier/partners, and/or the community
Professional skills in strong written and oral communication skills
Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments
Ability to maintain confidentiality and a high level of business ethics
Must have an interest in pursuing a career in the event and project management industry
Must live in the DMV area and have a reliable form of transportation to and from events. This position will be required to attend all Association Events
Must be a US Citizen and be able to pass a Public Trust Clearance

Experience that Would be a Plus, but not Required:

Certificate in event planning or related field, preferred
One (1) year work experience or related field, in an event operations capacity, preferred
Previous Experience working with a non-profit or volunteer organization.

Values You Should Share with Us:

Working within a diverse team environment
Crafting solutions for internal and external processes
Communicating effectively with colleagues and / or clients
A mix of collaboration and self-direction in work

ready to

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